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Checklist/Instructions
 You will need Adobe Acrobat Reader to view the final evaluation.
Complete the final evaluation form on your computer by clicking on a form field and typing in the requested information
After your form is complete, print it out, and mail it to the address(s) listed below
Please feel free to record all or any part of your responses on separate sheets if that is more convenient for you
Please do not feel compelled to conduct elaborate research to complete the form. Your brief descriptions, observations, and recollections are what we need
Complete the final evaluation form. For more detailed instructions, please read on.
"Exhibition Attendance Only"
This entry refers only to the exhibition itself.
If you do not keep visitor counts, or do not distinguish children (age 18 and under) from adults in attendance, please enter estimates. In that event, it would be best if you indicate that the numbers are estimates.
"Other Activities"
This is an especially important part of the report, but one which historically has been particularly prone to confusion.
Please fill in by type description each activity you held in conjunction with the exhibition. If possible, we would like to have adult and child attendance figures here too, separate from those for the exhibition itself. Again, if you do not have attendance records, estimates will be fine.
If you have a number of groups participate in a given activity, please give us that number as well.
If you repeat an activity several times (e.g. a workshop), please count each repetition as a separate activity.
For "total number of other activities," please simply enter that total. This is not an attendance figure, but a count of the activities themselves.
"Number of artists/other activities"
Here, we ask you to note the number of artists who were involved in your local supplementation of the exhibition, and in any other way associated with the show, such as in ancillary activities.
The number you indicate here should not include any artists on our exhibition checklist.
"Project Description" questions
Please use this section to note down anything you would like us to know about your organization's experience with this exhibition.
Newspaper advertisements, articles, reviews, other public relations materials, etc.
Here, we would like to see anything you care to include that your organization produced, or that appeared in the mass media related to your hosting of the exhibition.
If possible, please include 2 copies of any invitation cards, pamphlets, or other publicity materials that you produced in numbers.
If you have any photographs of people viewing the exhibition, please favor us with copies. These are extremely helpful to us in more than one way.
Financial Information Section
Exhibition Expenses : Record here a total of actual expenses incurred for the exhibit. Include a pro-rated share of staff time and administrative costs, as appropriate. Please also figure in the exhibit fee paid to Mid-America Arts Alliance.
Cash Allocation and Income for Exhibition : Record all actual allocated funds and income received or due to be received for the exhibit. This number should include grants; funds from sponsors; operating budget allocations; etc. Gift shop sales, program participation fees, and similar income related to the exhibit should then be added into the allocated funds. The total for this section should be be equal to or greater than your total cash expenses.
In-Kind: In-Kind Contributions. This line is for the value of items or services identified with the project which are provided to your organization by outside parties at no cost to your organization. Volunteer services can be shown in one of three ways:
Donated professional services (e.g. a lawyer donating legal advice) should be valued at his or her professional rate.
Services which are similar to those performed by a paid staff member(s) from your organization should be valued at the same rate as the paid staff.
All other services should be valued at the current federal minimum wage (even though we know they're worth more!).
Please sign and date the report.
Return the original to:
Exhibitor Relations
ExhibitsUSA
2018 Baltimore Avenue
Kansas City, MO 64108
Make one copy for your records.
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